Things to Know

Alcohol

Can I bring in my own alcohol?

Double Diamond Ranch does not have a liquor license. ALL alcohol MUST be served by a TIPS trained bartender with liability insurance.

Do I have to have liquor liability for my event?

Yes. Your TIPS bartender will have this.

Cost

What is included in the cost of the venue for a wedding?

What's included?

Are there any “hidden” costs over and above the listed price of the venue?

We have a very simple and straight forward pricing.  In addition to the cost of the venue fee, we require a $500 damage deposit which is due 30 days prior to your event.  This damage deposit is 100% refundable, if no damage above the normal wear and tear occur.  We do not have additional service fees, or per person fees.

Does the cost of the venue include food and beverage?

No.   

Decor

Do you allow candles?

Yes. Candles can be used as long as they are in a glass container, these include, votive cups, hurricane lamps, lanterns & floating candles.

Do you allow sparklers or fireworks?

No. Due to the high fire danger in our area.

Can we drop real rose petals?

Yes, of course, how beautiful.

Does Double Diamond Ranch own tools we can use to hang decorative  

items?

No. Due to liability, you or your vendor must provide your own tools. The ranch managers will be available to help you with your needs if you do not have the tools you need.

Do you have the dimensions of your reception barn, Ceremony site arch?Yes, please download our Floor Plan

I am trying to figure out the best room layout for my reception. Can you assist me?

Yes. We have some configurations from past weddings, just ask for a copy.  However, don’t feel obligated to work with one of these configurations. https://linentablecloth.com/pages/event-layout-tool is a nifty tool that may help if you’d like to create your own room layout. 

Do you have storage area for extra decor or boxes? 

No, we do not have extra room to store your empty boxes.

Event Insurance

Why do I have to get liability insurance?

Event insurance is required by many ceremony and reception sites. Double Diamond Ranch has put this policy into place, to help protect our clients in the event they are held liable for property damage or bodily injury, as well for alcohol-related accidents.

What level of coverage do you require for my event?

We require $1 million general aggregate and $1 million per occurrence. In addition, if any alcohol will or may be served at your event you must have host liquor coverage.

How do I purchase the liability insurance required by Double Diamond Ranch?

This is a very simple process. We do not care who you get the coverage from.  Here is a link to an article about coverage and some popular insurance companies.    

https://www.brides.com/best-wedding-insurance-4800550

You can email Double Diamond Ranch a copy of the certificate of liability, and you are done. The whole process takes about 15 minutes. 

Pets

I would like my dog to be a part of my wedding day. Do you allow dogs?

Yes.  We love dogs! You need to make sure your dog stays safe. The Double Diamond Ranch cannot be responsible for your pet if he/she jumps the fence, etc. If you agree to keep your dog on a leash, clean-up their messes, and supervise them for the duration of the event, we will allow your dog to be a part of your wedding day.

Rehearsals

When are rehearsals scheduled?

All rehearsals are held the day before the wedding, starting whenever you would like.

Rentals

Does Double Diamond Ranch provide rentals such as linens, glassware, china, etc?

We have 150 Champagne flutes (glass) and 150 mason jar mugs. Plus, we have an all types of decorative items that you may use.  (We provide table and chairs for 150 guest.)

Required Vendors

Do you have a list of required vendors?

We want you to have the wedding of your dreams not ours. We do not have a required list of vendors. You may bring your own food, have a food truck or any cater that you wish.  We have a list of vendors that we enjoy working with, but they are not required. 

Can you assist us in finding vendors for our event?

Yes. We are here to assist you throughout the entire planning process. 

Who is responsible for setting up and breaking down my event?

This is a joint effort between the Double Diamond Staff, your vendors and whoever else you enlist to help.  We do not want you lifting a finger on your wedding day so be prepared to have everything ready to go when you leave Friday night.  

When can I drop off decor items etc.? 

After 12:00pm on the first day of your weekend, the day before your wedding. (usually Friday) 

Can I pick up my decor items etc. the day after my event?

Yes. All items must be picked-up no later than 1:00pm the day after your wedding.

Timing of Event

How many hours do we get the venue for?

Day before your wedding: 12pm to 5pm  (only day for setup)

Wedding day: 1pm (for the bride and bridesmaids no additional decorating or food preparations)  1pm to 11:00pm for vendors and ceremony, reception. 

Final day:  11am to 1pm

(We would like to work with your schedule, so if you need these hours to be adjusted, please just ask.) Want to get married in the morning, then these hours are adjusted.

What time should I have my guests arrive to for my wedding, to keep us on schedule?

We recommend having your guests arrive 30 minutes prior to your scheduled ceremony time. This will allow your guests time to park, and find their way to the ceremony site.

When can our vendors arrive on the property?

Your vendors can arrive any time after 1pm on your wedding day. 

Weather

I want an outdoor ceremony, but I am worried about the weather. Do you have a contingency plan for inclement weather?

Yes, we have an option for weather (Plan B), if you do not care for our option we are available to help you prepare your "Plan C".

Wedding-Event Planners / Staffing of Event

Do you require a Wedding Planner to get married at Double Diamond Ranch?

No, You are welcome to plan your entire event on your own. However, on your wedding day, we suggest that you have a planner, friend or have coordinated with a Double Diamond Ranch Manager to facilitate the day’s events as you would like, and to toubleshoot any unexpected events.

Will Double Diamond Ranch provide staff during my wedding and reception?

Yes.  Double Diamond Ranch will provide two managers on site the day of your wedding, to trouble shoot any unexpected events. At any time you are on the Double Diamond Ranch a manager will be on site and available.

Visiting the Ranch

I have friends and family who would like to see where I will be getting married, can we come for a visit?

Yes. We understand how exciting planning a wedding can be.  However, please remember that Double Diamond Ranch is a privately owned property,  To visit, just give us a call and we will be glad to schedule a visit.

Final Walk-through

Do you require a final walk through? If so, when and how should we schedule this meeting?

Yes, a final walk-through is required, and essential for creating a seamless event.  Walk-through should be scheduled with your, wedding planner (if you have one) and a Double Diamond Ranch manager. If you have other vendors you feel necessary to meet with, please schedule them after the initial walk-though with your wedding planner and a Double Diamond Ranch manager.  A walk-through should be scheduled  around  14 days,  prior to your event. To schedule your walk-through, first contact your Double Diamond Ranch manager to learn of available dates and times, and then coordinate those times with your vendors and wedding planner.

What do I need to prepare for the walk- through, and how long does a walk-through usually take?

A walk-through usually takes a hour to a hour and a half. At the walk-through you will need to provide Double Diamond Ranch with the following Information.

1. Final  Payment
2. Room Diagram(s) Table Layouts
3. Event Timeline
4. Certificate of Insurance (if not e-mailed)
5. List of Vendors with Contact information (if not e-mailed)

More questions:

Do you allow smoking?

Only in designated smoking areas.

We apologize for any inconvenience, but we maintain a strict no smoking or vaping policy inside the barn.

What is the guest capacity?

3-150 (More if you do not need a dance floor)

Do you have any sound and/or music policies?

No, not at this time.

Will there be power at the Ceremony Site?

We will provide electricity for sound equipment that your DJ, officiant or we supply.